Is your enterprise resource planning (ERP) system still the right fit for you?
Once your ERP system is up and running, it is easy to assume everything is working. However, your business process could have changed from the ERP’s initial implementation. Your team might have found a better way to handle a task. They could have added a check-in point in your workflow. In this day and age of agile work dynamics, teams constantly enhance processes. The next step for you is to optimize and adjust your system to your current processes. Because if your system does not and cannot keep up, your technology may do more harm than good. 🤷🏻♀️🤷🏻♀️🤷🏻♀️
Here are five practical ways to improve your ERP system. And you can do them right away.
1. Gather Feedback📌
Let us start with the main. The best data comes from team members who regularly utilize the system. They save time when technology caters to their needs. But they slow down when there are inefficiencies in the system. So, ask your teammates how they are at work in your next huddle. Get curious about their attitude towards the technology in place and how it affects their tasks. You can even invite them to share some suggestions for your technology implementation.
2. Conduct Reviews📌
Just like regular check-ins, you need to calendar technology audits. Brainstorm your current workflow with your business analyst and managers to keep everyone up to date on your tech implementation. Moreover, use this opportunity to identify technology gaps in each department and how your team can streamline further.
3. Customize📌
After conversing with the users and team members from different departments, it is time to revamp your technology to fit your new needs. As the saying says, change is the only constant thing there is. So whether it’s as little as adding custom fields or as large as modifying a new workflow, don’t be afraid of your technology morphing. These little changes are big game-changers for your team’s success.
4. Train Continuously📌
With your automation evolving, your team’s tech skills should also upgrade. Training takes time. However, the lack of knowledge about new system features and updates could cost you more time and money. You can divide your team into smaller groups. And then let them take turns in undergoing refresher sessions. This way, you can train your team without stopping operations. Moreover, include ERP system training in onboarding new employees. Familiarity with the system provides better adjustment for them.
5. Stay Up-to-Date📌
And finally, be updated with the latest tech updates in the field. Be notified of the patches of your ERP system from your provider. Review how these changes impact your workflow and process. And then make necessary adjustments and decisions to enhance your overall ERP experience.
📈It All Boils Down to Scalability
Now that you understand the importance of continually refining your ERP system, it’s essential to highlight another crucial aspect of tech success – scalability. As your operations evolve, so should your technology. Scalability allows your system to adapt to increasing data, user demand, and organizational growth without compromising performance.
By gathering feedback, reviewing the current system, customizing it, training employees, and staying updated, you optimize your ERP system. Furthermore, you prepare for your future needs. 💯
Remember, ERP systems are there to support your team’s daily workflow. But if left as is for a long time, they can hamper your operations more than streamline. Your system is a vehicle that needs regular oil changes and tire rotations to run smoothly. Neglecting the maintenance may lead to lessened fuel efficiency and breakdowns. At worst, this results in safety hazards. ⚠️
Are you ready to elevate your process and workflow? Contact us today to learn how we can provide a scalable and customized ERP solution tailored to your team’s needs. 🤝
